Global deletion of Messages in Information Store based on full text search

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Exchange security
Microsoft Exchange
The challenge: (Yes, this is real). I have been given about 20 keywords, and the task deleting all messages in each of our exchange servers that contain any of these keywords. The ExMerge utility would be perfect, except it will not search the body of a message. I need to search the body, subject, to, and from fields. Any ideas?
ASKED: August 8, 2006  7:38 PM
UPDATED: August 11, 2006  3:47 PM

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How many Exchange servers do you have and what version are you running?

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  • PDMeat
    There are no cheap and easy products that I'm aware of that can do this. You need a content scanning product. Check here: http://www.slipstick.com/addins/content_control.htm A popular flagship product for this in the past has KVS Enterprise vault which is now owned by Symantec.
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  • Wholesome
    2x Exchange 2003 enterprise (SP2) Servers. We're in the process of moving everyones mailbox to a single server, so if that would simplify things, we could do that first. Thanks for your help
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  • Aalborz43
    I have to second what PDMeat recommended. Since you have EX2K3 you can also try looking into accomplishing this by IMF. Also, a word of advice... if this is for destruction of evidence, in a lawsuit, this would be considered a criminal act. Even if the discovery process hasn't begun yet. Even if nobody has sued your company yet. So, if I were you, I would document every step you take and get the big wigs to sign off first.
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  • Mpplace
    I have done something similar specifically for audit discovery. Our compliance department provide a list of criteria and I had a selected group of mailboxes where I had to make a copy of all messages that matched the criteria. I wrote a VB program using the Outlook provider to open each mailbox and search every item for a match in the criteria list, then copy matches to a personal folder for presentation to our auditors. You could effectively do the same thing, except delete the object, instead of copy. Short of internal development, you're probably looking for an archiving solution.
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  • MemphisJim
    If you have AV for Exchange, You might check it. We Run Symantec AV for Exchange and I set something up a while back to quarantine messages based on a criteria (subject) I set. Might not be pretty, but it may just work.
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