Forcing Winword/mail merge to print one document at a time

5 pts.
Tags:
HP LaserJet
mail merge booklet printing
Windows XP Professional
can a script control word/mail merge to send merged documents to the printer one at a time. we are using merge to populate fields in a booklet and using the multifunction finisher to gather, fold and staple. Process works great when single documents/records are sent down. When a mail merge is launched, it sends the job down as one long string. the finisher attempts to gather ALL documents in one huge booklet. this is a monthly job, 500 to 5000 booklets.

 



Software/Hardware used:
XP Pro, Word 2007, HP Laserjet 9050dn with C8088A multifunction finisher.

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Hi,

Was wondering if anyone found an answer to this question? I am running into the same challenge.

An automated way to print booklets with mail merge one by one, instead of MSWord sending the entire file to the printer would be great. Beats having to print labels and affix to booklets.

Hoping for a quick response….

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  • CWolfgang
    I know that this is an old question but I think I have the answer.  My colleagues and I have been struggling with this problem for several months and finally found the answer. Our company hosts a global sales conference every 3 - 4 years which brings in hundreds of our sales reps from around the world.  We provide each sales rep with an information booklet that is personalized for their individual needs.  We used an Excel Spreadsheet to hold the data and Mail Merge to populate the booklets.  However, when we tried to print the booklets in batches, all of the merged data got twisted around.  Booklet #1 would have data from Record 1 and Record 100 and vice versa.  It was like someone twisted the spreadsheet in the middle and combined the data.  We ended up having to merge each document individually and then print each book individually.  Talk about time consuming.  It took days to print all of our booklets.  With the conference now past us, we had time to play with the document and discovered the answer.  I hope you are sitting down because the answer is so simple you might fall over.  Its in PAGE SET UP.  Under Margins >> Pages >> set Multiple Pages to "BOOK FOLD".  Then...here it comes...you must define the number of pages in your booklet.  "SHEETS PER BOOKLET".  In our case, we had 8 pages. So, we set Sheets per booklet to "8", set the printer up to print 2-sided and Waalahh...it printed a batch of individual booklets, each showing the correct data.  AMAZING, I know.  And I almost slapped myself because it was that easy.  
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