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Philipwk
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Q:
Exporting .pst files
.PST files, .PST file backup, Outlook 2003, Outlook, Outlook Backup
I have MS Outlook 2003, I want to re-install Windows XP and Office, that will erase the whole hard drive.
I want to keep all my in-mail and personal mail, all my mail.
and re-install it on to Outlook after I flatten and re-install office.
I have saved all other files, just don't know how to save the Outlook files.

phil
ASKED: Mar 5 2009  4:27 PM GMT
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Technochic
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File - export/import - export to a file - personal folder file (pst), select your mailbox (top level) and be sure to check "include sub-folders". Select location to export to, I suggest the desktop so you can find it easily, then name it what you want, the default is personal folder. yoou can change that of course. Burn it to cd then once you re-install go to file - import/exprt and choose to import the pst on the cd.
Last Answered: Mar 5 2009  4:38 PM GMT by Technochic   40185 pts.
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Dwiebesick   1740 pts.  |   Mar 6 2009  2:39PM GMT

Another file that you may wish to consider is your NK2 file. This is the file that does the automatic email address hints when you start typing. You can see this website for more information: <a href="http://office.microsoft.com/en-us/outlook/HA011394511033.aspx" title="http://office.microsoft.com/en-us/outlook/HA011394511033.aspx" target="_blank">http://office.microsoft.com/en-us/outloo…</a>
I have had many customers that think, just because the name appears when they start typing an address, that this person is in there contact list. So, after they export and import their email (using PST file) they cannot understand why so many of their ‘contacts’ are missing. I have to explain that when you export out your PST file from Outlook, the process does not just arbitrarily decide on its own to randomly delete contacts.

So, if you use autocomplete, save your NK2 file. After you setup your new Outlook, send one email to generate your new NK2 file. Then replace this new NK2 file with your old one, making sure it has the same name (the name usually will be if you keep the same version of Outlook).

Let us know if you have questions

 

Swinehart6803   65 pts.  |   Mar 12 2009  2:56PM GMT

I am in the process of moving mail from old machines here at work to new machines and I might suggest grabbing the “signatures” folder too.
Hold down the Ctrl key when you hit the “signatures” button in Tools-Options-Mail Format. People freak out when they don’t have their picture on there email, plus they cant remember how to add one.
Also, I archive everything except for the last two weeks of mail, export the “inbox” and then the “archives”, then import them to the new machine. It makes it quicker for me anyway. Plus the import can take forever and you can easily import two weeks of mail during someones lunch hour and then set the archives to import overnight.
If the mailbox is huge, I have one here over 30gb, run the SCANPST.exe before you import. I run it twice before I import on big .pst files just to be safe.

 
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