Exchange 2003 Enterprise Auto reply

5 pts.
Tags:
Auto reply
Exchange 2003
Outlook
Good morning, I was wondering if it was possible to set up an auto reply for messages sent to a particular mailbox? Id like to set this up on the server as i want it to happen all the time not just when outlook on the client is running. Can this be done without third party software? And if i need third party software can you recomend any? Sorry lots of questions at once. Thanks C

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Can do this by simply running the Out of Office Assistant.
Enter the message you would like displayed and turn it on.

You will get a message when starting Outlook asking if you would like this turned off but this may not a problem to you.

You can also setup a rule within outlook. A reply rule should run serverside so it should run weather the client is open or not.

Discuss This Question: 6  Replies

 
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  • Buddyfarr
    According to Slipstick.com: "Another reply method available only with Exchange Server is a server-side script on the mailbox's Inbox folder. See Automatic Message Responding Script for a sample script." go to this link to read about it: Slipstick.com
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  • Buddyfarr
    as an added note it is easier for the administrator if he educates the users on how to follow Nmeddick's steps above. if someone is going to be out of the office they should run the Out of Office Assistant to setup their own message. The administrator should not have to do that for them. If it is an autoreply that should be sent to all emails all of the time no matter if the user is in the office or not then you could do it on the server side.
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  • Lol
    please specify how to conf it i the server side thanks
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  • Shepster
    I manage my companies exchange 2003 server, and use the auto reply on our service mailbox. The first thing you have to do is make sure the "Allow automatic Replies" box is ticked within the "Internet Message Formats" poperties. 1. Open your Exchange System Manager 2. Expand your "global Settings Folder" 3. Right Click on "Internet Message Formats" 4. Select the "Advanced" tab 5. Tick the box "Allow automatic Replies" 6. Click "ok" to save the settings. Now login to the mail account you want to send automatic reply from and set up a rule. 1. Start a new blank rule 2. select " check messages when they arrive, then click "Next" 3. Don't select anything, just click "next" 4. You should receive a message saying something like " this will be applied to all message received, continue Yes / No" 5. click "Yes" 6. Select "Have Server reply using a specific message" 7. create the message then finish. Hope this helps, works a treat for our company.
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  • Shepster
    Forgot to mention, this way does not need the client to be logged in and the email client to be open, the server will send the message you stated in the rule.
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  • Municipality
    But does it have way to do without log on at user profile, without permission of user. In case he left company and one month is need for notification.
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