Access email from central server

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Microsoft Exchange
We have a small email system made up of about 25 users. At the present time we use Outlook to download the email from an outsourced company. Does anyone know of any way that we can download email to a central location here, then have users access it from a server here. I am looking from an intranet email solution. We have a windows 2000 based server environment. Thanks in advance!
ASKED: November 9, 2005  1:43 PM
UPDATED: June 25, 2013  3:07 PM

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There are variety of solutions that would fit your needs. If you’re strictly looking for email and you have a tight budget, I suggest you purchase a POP server, put it behind your firewall, assign a public address to it and change your DNS MX record to point to it. Then you can point your Outlook clients to the new server.
If you need more than email, like collaboration, etc., and money is not a big issue, then I would suggest Microsoft Exchange 2000. You can still need to put it behind your firewall, make it public, etc.

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  • Jbsherry
    It would help to know what exactly you're trying to accomplish by moving the mail server on site. Are you looking to add groupware functionality (shared calendar and contacts)? Are you looking to share access to mailboxes? The latter can probably be accomplished with your current mail server by using imap instead of pop. This is subject to the limitation on how much space your provider will offer, or how much space you're willing to pay for. As AAlborz said, an internal mail server will do the trick, and there are a few options out there offering groupware that are much cheaper than Exchange. Keep in mind that mail server management has been complicated by the need to protect against viruses and spam. And if you don't have fulltime management of the system, problems can go un-noticed until they cause major disruption of mail services. Also, if your current provider does virus-scanning (most do, now) and/or spam filtering (some do), You'll need to replicate that on your system, or you'll have alot of problems hitting your internal network that you were previously shielded from. One way to mitigate this is NOT to update your DNS records to accept mail from the world. Keep an outside mail service, one that scans for virus and preferably one that does some spam filtering, as well. Set up your internal mail server to accept mail ONLY from that server. Not only does it effectively outsource the management of viruses and spam (I would still scan for viruses on your local mail server; it's a must), but you get the benefit of store and forward. If your mail server goes down, messages will collect on the outside mail server, and transfer when your server is up again. You don't need to rely on the sending mail servers retry period. -jb
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  • Kotton
    Not sure of your system setup or needs but if you go to http://freshmeat.net/ it is possible you will application that will server your mail server needs. Freshmeat is mostly open source "general public license and has very good solutions. Kotton
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  • Dalejanus
    Another email source is Stalker software with a product called communigate. It runs on many platforms and for small installations, I'm guessing the cost to be around $2000. http://www.stalker.com/content/default.html We run it on AS400, and it requires very little effort to maintain. It does NOT have any spam or virus filtering on AS400, but is available(at extra cost) for other platforms. The previous poster was correct in pointing out that you are now responsible for making sure your email server is running properly. IF you lost your internet connection, email sent to you may float around the internet for a while or get lost. You may want to keep your current provider, as he said. ---Dale
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  • Nazrul
    Since you have a small number of users, I suggest you to try MDaemon(http://www.altn.com/download/default.asp). If you don't want to invest more, this is the best(according to me) you can get. All you need to do is to register a domain for your company and create a primary account(eg. all@yourcompany.com) which will have alias of all other e-mail accounts. You need to host your e-mail to a server and you can get this type of help from your existing ISP. After setting up everything you can download mails from the ISP who is hosting your e-mail and MDaemon will distribute mails to the respective users. This is a very simple method and you are always behind firewall and you don't need to worry about the spam attack since you are not using any public IP address. If you go through the help of MDaemon you will know more in detail of how it works.
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  • Nileshroy
    Hi !! Check out the product "Postmaster" at http://www.postmasteremailserver.com/ I think it will help you with your solution. Regards, Nilesh Roy.
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