Combining archived Lotus Notes .nsf files

15 pts.
Tags:
Archiving
Lotus Notes
NSF
How do I combine my archived Lotus Notes .NSF files so I only have 1 file?
ASKED: June 24, 2008  9:45 PM
UPDATED: March 26, 2014  6:52 PM

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Open the All Documents view in the archive, Select All, then Copy n Paste to your master mail file.
Turn off the Archiving from the master file.

Note: Notes documents are records, you can copy n paste a Notes document from any Notes file to any other Notes file, just like documents in a Windows folder.

Discuss This Question: 3  Replies

 
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  • Broxy
    Assuming that you are talking about archived mail documents then the above approach of copying and pasting into a single database will work, I tend to prefer running an agent to move documents from one database to another, The reason I prefer this approach is that you can save the the original created date of the document (albeit in a different field) which can help in future decisions to delete older records.
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  • RICHMON
    Another problem with the proposed "select all --> copy --> paste" solution is that documents will not retain their folder filing. In other words, all the messages will indeed get dumped into the "All Documents" view - but the folder they were in will not be remembered/kept.
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  • Brooklynegg
    BROXY: Good point about retaining creation dates. I have noticed that behavior in agents also. Petercmr: What about adding a general agent to each source archive and going through the folders to use the agent to append a folder name to the Categories field. Then run the agent to move the records to the final archive. In the final archive, go to a categories view, select the records that should be in each folder and use the Move To Folder action to get them in the correct place. Note: This may be a terrible idea, as it is so manual. We don't use Notes mail. We have Outlook instead (only use Notes for applications). If I had to do this much work with my Outlook archives, it would take a very long time to accomplish. Whether this is valuable or not depends on the complexity of your folder structure in each archive.
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