Automatically mapping to Exchange server when user logs in and mapping certain desktop icons to server applications.

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DataCenter
Hardware
Microsoft Exchange
Servers
I would like to implement a log in script of some sort that will automatically map to our Exchange server when a user logs in. The domain controller is a Windows 2000 Server and our exchange server is version 5.5. The motivation for this is simply so I do not have to manually setup their Outlook profile if someone decides to use a different workstation that they've never logged on to before. I have identified what needs to be modified in the registry, but I'm unclear on how to write this script. The following needs to be done: Delete the registry key value: HKEY_CURRENT_USERSoftwareMicrosoftOffice10.0OutlookSetupFirst-Run In the HKEY_CURRENT_USERSoftwareMicrosoftOffice10.0OutlookSetup subkey, set the value of ImportPRF to a string value that specifies the name and path of the PRF file. For example, set ImportPRF to server1shareoutlook.prf. Any ideas how to write a script that would do this? Alternatively, could this be implemented through Group Policy? I also would like to set it up so that it works with Outlook 2003 (11.0), although this is not imperative, since only a few of us are using version 2003. I would need some sort of if statements to determine which version is installed on a particular workstation. One other question...We have several applications (a few access apps and an accounting program) that are accessed by users through a server. I can manually provide shortcuts for each user, but this is very tedious. How can I write a script that provides these shortcuts for a user no matter what workstation they log in to? Note that not all users have access to all applications, so I cannot just put all shortcuts on all desktops for all users. Any advice is greatly appreciated. Thanks so much.

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Why not use roaming profiles for the users that will use more than a single system?

Much easier than what you are trying to do.

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  • Ghigbee
    I have an article that covers the basics of writing to the registry using VBSCript. You can start there and set that to run at logon. The article is available at http://frankenrouter.homeip.net/System+Admin+Articles/102.aspx. As far as outlook 2003, do a search on google for 'determine "outlook version" registry' and it returns one method to do it programmatically useing the GetVersionEx WinAPI function. That still may be possible using vbscript but I am not sure since I haven't tried it yet. I would use a group policy to set the desktop for those users who need a common desktop. You can copy all of the shortcuts to a common location, specify it in the GPO along with turning of shortcut tracking, and it should work. HTH Gary
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  • Waynebk
    Thanks for the replies. greenie: Thanks for the suggestion. The reason I do not use roaming profiles is that we had a problem with the synchronization. Error messages would appear frequently stating that there was a synchronization problem and users would call asking what to do. So it became more of a problem than a help. Any idea how to make sure synchronization works right and error messages do not appear? ghigbee: Thanks for your information. However, the link you provided doesn't work. Could you please double-check this? The desktop suggestion sounds like a good idea.
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  • Greenie
    You have two options to eliminate the synchronization issues with a roaming profile. 1. Disable Offline files 2. If you need to keep offine files enabled you have to disable caching on the offline files. That should eliminate the synch issue within the roaming profiles.
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  • Waynebk
    Thanks so much for the great information. I wrote the script for Outlook 2002. I tested it on a few machines and it seems to be working fine. I can't find that method that you mentioned about getting the Office version. I googled, but didn't find it. Anyway, maybe I'll eventually figure that out. I like the idea about creating group policies for desktop icons. I will definitely look into this further. Thanks for all the help.
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