Archive folders full

10 pts.
Tags:
Outlook
Outlook archive
Outlook Backup
my archive folders are full (reached their limit). Can I make a second (or third) archive folder to store old e-mails? If so, how?

Answer Wiki

Thanks. We'll let you know when a new response is added.

What version of Outlook are you usging ?

If you are on 2003+, you could create a new data file with the new format, which doesn’t have the 2 GB limit, and import your messages from the old file.

To Create a new data file:

1. On the File menu, point to New, and then click Outlook Data File.
2. To create a Microsoft Outlook Personal Folders File (.pst) that offers greater storage capacity for items and folders and supports multilingual Unicode data, click OK.
3. In the File name box, type a name for the file, and then click OK.
4. In the Name box, type a display name for the .pst folder.
5. Select any other options you want, and then click OK.
The name of the folder associated with the data file appears in the Folder List. To view the Folder List, on the Go menu, click Folder List. By default, the folder is named Personal Folders.

to Import items to the new data file:

1. On the File menu, click Import and Export.
2. Click Import from another program or file, and then click Next.
3. Click Personal Folder File (.pst), and then click Next.
4. In the File to import box, specify the path and file name of the newly created .pst file you want to import.
5. Follow the remaining instructions in the Import and Export Wizard.

If you are on 2002 or below, you could create a new file by using the above procedure, and then move some ‘old’ messages to the ‘historic’ file to free some space.

***********
I would suggest one other change. Your archived file is called archive.pst. When you use auto-archive it will always archive to that file. To create a new archive file you need to right-click on the existing archive folder on your folder list and close it, then close outlook. Navigate to the folder which has this file using windows explorer. You need to change your folder options to view hidden folders then navigate to C:\Documents and Settings\(your profile name here)\Local Settings\Application Data\Microsoft\Outlook. Rename your existing archive file to whatever you want leaving the .pst extension the same so you can still open it. Next time Outlook archives using the auto-archive feature it will create a new archive file. As Carlos says, if this is Outlook 2003 then the new file will not have a 2GB limit. You can have both the old and new archive folder open at the same time in your Outlook, but they will both be named “archive”.

Discuss This Question: 1  Reply

 
There was an error processing your information. Please try again later.
Thanks. We'll let you know when a new response is added.
Send me notifications when members answer or reply to this question.

REGISTER or login:

Forgot Password?
By submitting you agree to receive email from TechTarget and its partners. If you reside outside of the United States, you consent to having your personal data transferred to and processed in the United States. Privacy
  • Watermark44
    Moderator note: This question was created in the community and I have removed it to add it here, in the original question. For future reference, all follow-up comments and questions should be included in the "Discussion" section of the original post. Thanks! someone was great with advice which really helped, but someone also added an extra bit of advice that I'm having a hard time following. Can you please explain a little "better" (read, to a less knowledgeable person) this comment: *********** I would suggest one other change. Your archived file is called archive.pst. When you use auto-archive it will always archive to that file. To create a new archive file you need to right-click on the existing archive folder on your folder list and close it, then close outlook. Navigate to the folder which has this file using windows explorer. You need to change your folder options to view hidden folders then navigate to C:Documents and Settings(your profile name here)Local SettingsApplication DataMicrosoftOutlook. Rename your existing archive file to whatever you want leaving the .pst extension the same so you can still open it. Next time Outlook archives using the auto-archive feature it will create a new archive file. As Carlos says, if this is Outlook 2003 then the new file will not have a 2GB limit. You can have both the old and new archive folder open at the same time in your Outlook, but they will both be named "archive".
    0 pointsBadges:
    report

Forgot Password

No problem! Submit your e-mail address below. We'll send you an e-mail containing your password.

Your password has been sent to:

To follow this tag...

There was an error processing your information. Please try again later.

REGISTER or login:

Forgot Password?
By submitting you agree to receive email from TechTarget and its partners. If you reside outside of the United States, you consent to having your personal data transferred to and processed in the United States. Privacy

Thanks! We'll email you when relevant content is added and updated.

Following