Information Technology Management with a Purpose

Feb 14 2011   7:26AM GMT

Need to recharge ourselves

S R Balasubramanian Profile: S R Balasubramanian

We get busy, don’t we? Every day chores, problems, trouble shooting, projects, et al. So much to do every day, leaving very little time for us to breathe. We visualize the CIO as an overworked individual struggling to keep everyone happy and getting more of brickbats than bouquets. With so much to attend to, he gets very little time to look around himself and or to spend time on his professional development.

Extracting time for oneself
Now if a CIO devotes so much of his time in keeping the ‘lights on’, he would be neglecting his need to grow and develop. Rather than portraying himself as a victim, he should extract some time for himself.
There are many ways that he could accomplish that. He can develop a clear plan and schedule all his major activities in conjunction with the organizational priorities and user-requirements. Once the plans are agreed upon with the management, he could concentrate on major projects and refuse to take up ad-hoc work that is often thrust upon him. That could release a lot of time otherwise spent on many of these miscellaneous activities.
The CIO can delegate work by developing his managers and takes care of planning and monitoring. He should, in fact, outsource some of the routine activities and follow-up so that these tasks do not take time of his managers and himself. These and other measures could release time that he can use on himself.

Balance between ‘P’ and ‘PC’
Stephen Covey, in his book ‘7 Habits of Highly Effective People’, speaks of the balance between ‘P’ (production) and ‘PC’ (productive capacity). If an individual keeps delivering or producing, he would get accolades; but there would come a time when he is asked to deliver more, he runs out of ideas. A more accomplished person in this situation would apply innovation or new methods or technology to come out an appropriate solution. Now, where will the conventional manager stand if he falls short of what is expected of him?

Importance of self improvement
It is therefore very important that while we take care of our day-to-day performance, we also take out time to develop and equip ourselves for the future. The question often asked is ‘how much time should I allocate to development’ – the answer would depend on every individual and to each situation. Whether we practice 80:20 or 70:30, it is important that we consciously keep working on our development and make ourselves relevant for the future for otherwise we may lose out in the world of new order.
There are various ways that we can recharge ourselves. What we have studied in our engineering, science or other disciplines in our college gets outdated over a period of time and may be not as relevant in changed times.
We have therefore to learn new technologies, new management methods, new ideas and new solutions. One way is to enroll ourselves in academic courses – I have seen people joining management courses, either by leaving their jobs to do full time courses or obtaining degrees by attending up evening classes or through correspondence courses.  The added qualification and confidence help them in going up higher.

Staying current
I have seen a few others attending events and professional seminars where they keep themselves abreast of the new developments and get in synchronization with contemporary methods. Some enroll in short executive development courses of management institutions and become more knowledgeable. Some others join certification courses and learn to use the technologies better.
Such an individual, therefore, is constantly working upon himself to get better and develops additional capability to take him up to higher levels and the makes him eligible for taking up higher responsibilities. Learning never stops in life and the higher that he goes, the more he will have to learn.

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