Of all the technologies that have changed the way we do business over the last 20 years, I think email has made one of the greatest impacts. We no longer have to wait days to receive a document in the mail. We just click a button and it appears in our inbox. Of course, with every great advance comes new challenges. Nowadays it isn’t good enough to be able to get your email from your PC so we are now able to receive it on our phones, tablets, e readers and even our TVs. The problem is, how do you manage your email when you are accessing from so many different devices? For example, if you read it on one device, do you want it marked read on all devices? I know if I read an email on my phone I want it marked read on my iPad but not on my PC. I use my PC as my primary email and calendering system and all the other devices are used primarily for convenience.
Here’s how I set mine up. Maybe it will give you an idea on how you could setup yours. Let’s start with how I want my email to work. I want anything that I read on my phone, iPad, or Mac to be marked read on all of these devices, but I do not want it marked read on my PC. This way, while I am viewing my email from one of these devices and decide to respond later, I don’t have to do anything since it will still be marked unread on my PC. In order to do this I use two email accounts. The first one is my primary email account which is delivered to my PC. I also set up forwarding on this account to forward all email to my secondary account which is used to send the email to my phone, iPad, and Mac. I set up the email clients on my phone, iPad, and Mac to use IMAP. I use SMTP for my PC email account, but you could also use IMAP. That’s pretty much it. Hopefully this will give you some ideas on how you can more effectively use your many email devices.